- How do I make a reservation?
- How far in advance do I need to make a reservation?
- What about clean-up?
- What about parking?
- Does the Depot provide AV or sound equipment?
- What about insurance?
- What about decorations?
- Can we serve alcohol?
- What about serving food?
- How long can my event last?
- Does the Depot provide table linens?
- Do you provide tables and chairs?
- Can I have both my wedding and reception at the Billings Depot?
- What size are the Depot rooms available for rental, and how many people do they accommodate?
How do I make a reservation?
Please contact the Billings Depot at 406-656-7273 for more information or to make a reservation. Depot business hours are 9 a.m. to 4 p.m. Monday through Friday. Clients will complete and sign a Facility Use Agreement and provide a down payment in order to complete the reservation.
How far in advance do I need to make a reservation?
Early is always best, but, while some weekends book a year or more in advance, others around the same time may still be free. While the average wedding books nine to twelve months in advance, we also have those who book as close as two or three months away. Please call the Billings Depot to inquire about availability: (406) 656-7273. You can also contact us here.
What about clean-up?
Immediately following the event, clients are required to remove decorations and other items they have brought into the Depot for their event, including food, gifts, AV or sound equipment, dishes, linens and serving equipment. Guests are responsible for clearing tables at the end of the evening and removing linens. The kitchen is to be cleaned and garbage removed by caterer. The Depot maintenance staff takes care of the rest of the clean-up.
What about parking?
Guest parking is available in the East and West Parking Lots on Saturday and Sunday. Street parking in the area is also available. The Parking lots are not available between 6 a.m. and 5 p.m. Monday through Friday. A limited number of spaces are available in the West Lot in the spaces with Depot complex signs posted.
Does the Depot provide AV or sound equipment?
The Passenger Station has a built-in Bose sound system equipped with wireless hand-held and lapel mics, and an auxiliary cable to attach a phone or mp3 player. The Baggage Room offers a portable sound system for a $75 fee. It offers a single microphone on a stand, and is only for speaking and quiet background music. Portable stage units and a projector screen are available for an additional rental fee.
What about insurance?
Clients must provide proof of liability insurance for bodily injury and property damage in an amount of not less than $300,000 per occurrence. Billings Depot Inc. requires that a certificate of insurance listing our venue as an Additional Insured be provided no less than 30 days prior to the event.
What about decorations?
Can we serve alcohol?
Alcohol may be served at the Billings Depot through the licensed bar service that exclusively serves the Billings Depot. Guests work directly with the Depot, completing a bar service form in advance, and pay a set-up fee, depending on number of bartenders. Guests are not allowed to bring in their own alcohol before, during or after an event. The bar is responsible for clean-up of bar and removal of garbage immediately after the event. If you choose to have alcohol served, the Depot provides a security guard and you are billed for the cost.
What about serving food?
The client may hire the caterer of their choice to provide food for the event. Some clients choose to bring their own food. A convenience kitchen is available at no extra charge and we request that the kitchen be cleaned by the caterer after use.
How long can my event last?
Does the Depot provide table linens?
While we do not provide linens, the Billings Depot can assist clients in renting table linens. Usually the caterers provide dishes, glasses or flatware. Guests either rent those through caterers or local rental companies, or use paper or plastic linens and tableware.
Do you provide tables and chairs?
Yes, we provide all tables and chairs, and set them up, and tear them down for you. If both rooms are rented by the same client, all of the tables and chairs may be used.
If only one side of the facility is rented, we provide up to 15 rounds and 130 chairs for the Passenger Station. The Baggage Room rental includes 25 tables and 250 chairs. In addition to the rounds, we also provide banquet tables in varied length.
Occasionally, clients may need to rent a few more chairs and tables if their event will have more guests than what we have allocated, as long as the group size does not exceed what is recommended.
Can I have both my wedding and reception at the Billings Depot?
Yes, couples frequently get married at the Depot, and follow the wedding with a reception. Depending on the number of guests expected, you may choose to get married in the Passenger Station (set up theatre-style) and follow with a reception in the Baggage room (set up with round/rectangular tables/chairs). Or, you may get married and have the reception in the same room – though guests are usually seated at the round tables for a wedding and reception in the same room.
What size are the Depot rooms available for rental, and how many people do they accommodate?
The Billings Depot has two large rooms available for rental, as well as a smaller conference room. You can check out photos, or our virtual tour, on the website. We frequently host wedding celebrations, but many other daytime and evening events are also held at the Depot. You may rent one of the rooms or the entire facility for daytime or evening events.
Each room offers sufficient space for a DJ and a dance floor area.
The Passenger Station
Offers a high arched ceiling and will seat about 125 persons for a reception or dinner. It can accommodate approximately 150 persons if set up theatre-style – i.e., using chairs only. (Dimensions 48’x 49’) An adjacent conference room (18’x26’) is included in the Passenger Station rental.
The Baggage Room
Is rated to seat 300 persons, but nicely accommodates groups of 150 – 300. (Dimensions 42’ x 90’).